Convention FAQ

Convention FAQ

Convention FAQ 750 400 Diocese of Southern Ohio Annual Convention

(click each topic for more information)

[toggler title=”Delegates” ]

Certify your delegates

Congregations are canonically required (see Canon III, Section 5) to submit a Certificate of Election of Lay Delegates as soon as possible after they have been chosen at your annual meeting. If your congregation has not yet reported your election, you can do so using the online form on the convention page of the website.

If you are not sure if your congregation has complied with this canonical requirement, check here. Elections of lay delegates must be certified before delegates can complete the registration process.

If your lay delegates have changed since a certification form was submitted, you must complete a Change of Delegate form.

[button color=”blue” size=”big” alignment=”center” rel=”follow” openin=”newwindow” url=””]click here to certify delegates[/button]


[toggler title=”Registration” ]

Online registration and meal plan purchases will remain open until Friday, November 4.

After the November 4 deadline, all registrations must be completed at the door. There will be no guaranteed meals for anyone registering at the door.


[toggler title=”Venue” ]

Crowne Plaza Columbus North – Worthington

6500 Doubletree Avenue, Columbus, Ohio 43229
Phone: 1-614-885-1885
Fax: 1-614-885-7222

Off I-71, this chic, suburban hotel is 8 miles from the shops at Easton Town Center and Ohio Stadium at The Ohio State University.

The contemporary, minimalist rooms and suites have free Wi-Fi, flat-screens, cable TV, tea and coffeemaking facilities, and ergonomic desks. Some rooms add pull-out sofas, and upgraded rooms and suites provide access to a private lounge.

Parking is free. The hotel has an airy restaurant serving breakfast, lunch and dinner, and a casual lobby bar. Heated indoor and outdoor pools, a whirlpool tub, a 24-hour gym and business center, and 17 meeting rooms are available.

[button color=”blue” size=”big” alignment=”center” rel=”nofollow” openin=”newwindow” url=””]click here for reservations (desktop only)[/button]

Desktop only:

  1. Select Check in/Check out dates.
  2. Select *Book* then select your room type (group name will show on the top right side of page and rates will show on the left side.

Mobile users: please call for reservations: 614-885-1885

Reservations by Phone:

To make reservations by phone guests should call 614-885-1885 and chose option#2. Once connected to reservations for the Crowne Plaza Columbus North location  ask to make reservations at the Episcopal group discounted rate or they can reference the code EDS.

The room rate is $109.00 plus tax for a single or double. The reservation deadline is Monday, October 17, 2016. After this date the hotel is permitted to release for sale to the general public or to other groups any rooms which have not been reserved by this time.

*Regardless of reservation method, please note that there is NO PENALTY (FREE) Cancellation until 6:00 PM local hotel time on November 10, 2016.


[toggler title=”Exhibitor Information” ]

The location for the 142nd convention has less space for exhibits than other venues. It is our best estimate right now that we can safely provide space for 40 exhibits. Since we had over 50 exhibitors at last year’s convention, make sure to to register your space early!

You must register and pay in full on or before October 21 to secure your space. The price is $25 per table, no electricity; $50 per table with electricity. Registration will open on September 12.

If registrations exceed the available space before the Oct. 21 deadline, we will start a waiting list. If you have any questions about exhibits, please contact the Rev. Bill Bales at

[button color=”blue” size=”big” alignment=”none” rel=”follow” openin=”samewindow” url=””]register now![/button]


[toggler title=”Deadlines” ]

Canonical changes

Monday, September 12

Commission/Committee/Task Force annual reports

Click here for link

Thursday, September 29

Nominations for offices

Thursday, September 29

Proposed resolutions

Thursday, September 29


Monday, October 24


[toggler title=”Constitution & Canonical Changes” ]

The Constitution and Canons guide the governance of the diocese. A committee reviews the Constitution and Canons each year and considers whether to propose changes. Proposed amendments may come from any member of the diocese, although the committee requests an opportunity to review the proposal to make sure it abides by wider-church rules. Proposed amendments must be submitted in writing by Sept. 12 to Contact diocesan chancellor Joseph J. Dehner at 513.651.6949 or with any questions.[/toggler]

[toggler title=”Convention Schedule” ]

Friday, November 11th

9 a.m.               Check-in (on-site registration) opens

9:30 a.m.          Deacons’ Meeting

9:30 a.m.          Lecture / Workshop:  Combating Islamophobia

10:45 a.m.        Nominee forum

1 p.m.               Convention opens

Opening prayer

Welcome to Columbus

Credentials report

Resolutions:   guests, mission share and audits

Adoption of agenda

Convention appointments

Introduction of nominees

First ballot / 15-minute BREAK

Introduction of new clergy/cures

Introduction of current diocesan staff

Additional appointments/ratifications

Receipt of written reports

Second ballot / 15-minute BREAK

Christ All Around:  Diocesan Listening Project update

Christ All Around:  In our neighbors

Third ballot

4:30 p.m.          Evening Worship

6:30 p.m.          Reception

7:00 p.m.          Banquet

Saturday, November 12th

8:00 a.m.          Check in (on-site registration) opens

9:00 a.m.          Convention Eucharist with Bishop’s Address

10:50 a.m.        Christ All Around:  Engaging our neighbors – Definitional Ceremonies

12:30 p.m.        Lunch

Clergy spouse/partner Lunch

1:30 p.m.          Fourth Ballot (if necessary)

Report from Resolutions Committee

Voting on Resolutions

Fifth Ballot (if necessary)

Finance reports:  Trustees of the Diocese, 2017 budget

Courtesy resolutions

Invitation for 143rd Convention – Cincinnati

Closing Prayer

5 p.m.               Adjourn


[toggler title=”General Convention” ]

pdf-icon-png-16x16-pictures-26GC Materials

pdf-icon-png-16x16-pictures-26GC Reading


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